Managing a translation agency. What does your office need?
November 20, 2019
Skillful management of the company's work in terms of service delivery and administration is the basis for success. Competition is not asleep and you still need to be one step ahead to meet the demands of the market. Customers have plenty to choose from, so what counts is the time of execution of the order and the substantive quality. The situation is similar in the translation services industry. What does your office need to speed up and streamline the project implementation process at every stage of its execution?
LANGUAGE TRANSLATION IS NOT EVERYTHING
An army of experienced translators friendly to the office is undoubtedly a strong asset of your company. However, the office also includes bills, customer searches, valuations, database building, and a whole bunch of other back-up activities. Every project manager is well aware of this.
It is difficult to appoint a specialist for every task. You would have to significantly increase the prices of your services, and in an era of ruthless dumping, the chances of this happening are poor. Even if you offer the highest quality services, your customers will go to the competition. Continuous improvisation won't work either. Re-executing the same procedures for similar orders is a waste of time.
AUTOMATION OF OPERATIONS
All your office needs is an integrated control system. Automation of design processes will save time and money, and instead of a few, it will save you a dozen or so orders in a specific time. Modern technology makes it possible to manage each stage of a project from a single virtual platform. XTRF is such a program, created especially for the management of a translation agency.
MANAGING A TRANSLATION AGENCY BY MEANS OF XTRF
XTRF is a comprehensive tool that facilitates efficient organization of almost all activities related to order execution. It is used in language service offices as well as in translation departments of larger companies and corporations. The program allows for systematized project management at each stage of its implementation.
FULL CONTROL AT ANY TIME AND ANY PLACE
XTRF allows you to control activities at every stage of order execution, starting from valuation and ending with invoicing. The system was created in Java technology, which allows you to use it on any computer and in any place where there is a range of the Internet network, and its capabilities are very extensive.
ADVANTAGES OF THE XTRF SYSTEM
XTRF allows you to control all areas of your business from a single virtual platform. It allows, among other things:
- archiving of orders,
- building dictionaries,
- creation of databases of permanent and potential customers,
- easy access to the database of translators cooperating with the company, specifying their specialization,
- automatic valuation of incoming orders,
- billing and customer correspondence,
- analysis of financial flows.
Integrating activities with XTRF is undoubtedly what your office needs. Such an orderly ground allows us to devote more attention to the translations themselves, and thus to accept a larger number of orders, while being sure of meeting the deadlines. All data is in the cloud, so you can manage your project at any time of day or night. All you need is a password, a login and you can start.
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